Columbia Metropolitan Convention Center (MACST)

Special Event Manager


Columbia Metropolitan Convention Center


Full Time

Position Summary:
Responsible for booking, planning, and managing larger, more complex specialized events and other client events as assigned by the Director of Events. This includes pre-event detailing with clients, on-site coordination with clients and constant communications with internal staff, preferred provider services, and outsourced contractors. Accountable for specific booking generation and event revenues. Special Event Manager is also responsible for supporting events department as needed through project management as assigned by the Director of Events.
Essential Functions/Responsibilities:
  • Generate convention center business for events with food service functions and other special events.
  • Create sales leads with meeting planners in new and existing accoutns to identify prospective events and respond to requests for proposal.
  • Responds to leads from CVB, area hotels, and call-in inquiries, place space on hold in booking softwre and prepares proposals accordingly. Often requiring written or in-person presentations.
  • Responsible for planning events in center including client tours, advising clients on equipment, personnel required, and anticipated incurred charges as well as supplying the client with needed information and necessary forms to order services at the Center.
  • Responsible for preparing final event settlement paperwork at the conclusion of events and reviews with client in order to collect final payment prior to event and distributes close-out documents to accounting for final invoice to be prepared.
  • Responsible for making all departments aware of client’s needs while onsite by generating and distributing work orders and diagrams to internal departments and 3rd Party Vendors.
  • Responsible for ensuring the setup of each event is complete according to the client’s instructions and agreements and overseeing client services during events.
  • Provide management for events on-site (radio, client assistance, coverage).
  • Conducts planning, staff, and operational meetings to ensure smooth production of events and provide support for staff to troubleshoot difficult situations, quick-flip turnovers, or unexpected situations.
  • Ensures that events conform to local, state, and federal government regulations, and other applicable rules and policies. Helps maintain clean, attractive, accessible, and well-managed convention and community facilities and services.
  • Works with Community and City Officials as needed to coordinate street closings, parking arrangings, and commuting needs.
  • Involvement in implementation of new programs and overall development of the Events Department.
  • Other duties as directed by General Manager, Director of Events, & Executive Staff.
  • Works Event-driven, Schedule-based shifts, serving as Manager on Duty as needed.
  • Problem Solving – Identifies and resolves in a timely manner; Gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving.
  • Organization & Time Management- Prioritizes tasks well and completes responsibilities in a timely manner.
  • Customer Service – Display and set standards for high level of customer service.
  • Change Management – Developes workable implemntatio plans; Communicates changes effectively; Builds commitment and overcomes resistance; Prepares and supports those affected by change; Monitors transition and evaluates results.  
Education and Qualification:
  • Bachelor’s degree in a related field and 3-5 years of progressively responsible event management experience.
  • Good interpersonal skills
  • Excellent communication, teamwork and project management skills needed. 
  • Demonstrated written and oral communication and presentation skills.
  • Flexible Schedule & Availability to work evenings and weekends.
  • Excellent computer skills needed – knowledge of convention industry related programs preferred.
  • Self-directed and self-motivated team player with a positive outlook.
This job description indicates the general nature and level of work expected of the incumbent.  It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent.  Incumbent may be asked to perform other duties as required and the responsibilities of the position may change.
Compensation: $43,701.37 + DOQ

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Company Website:

(if you already have a resume on Indeed)

Or apply here.

* required fields


U.S. Equal Opportunity Employment Information (Completion is voluntary)

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

Form CC-305
OMB Control Number 1250-0005
Expires 5/31/2023

Why are you being asked to complete this form?

We are a federal contractor or subcontractor required by law to provide equal employment opportunity to qualified people with disabilities. We are also required to measure our progress toward having at least 7% of our workforce be individuals with disabilities. To do this, we must ask applicants and employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five years.

Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so. Your answer will be maintained confidentially and not be seen by selecting officials or anyone else involved in making personnel decisions. Completing the form will not negatively impact you in any way, regardless of whether you have self-identified in the past. For more information about this form or the equal employment obligations of federal contractors under Section 503 of the Rehabilitation Act, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at

How do you know if you have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition. Disabilities include, but are not limited to:

Disabilities include, but are not limited to:

  • Autism
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, or HIV/AIDS
  • Blind or low vision
  • Cancer
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or hard of hearing
  • Depression or anxiety
  • Diabetes
  • Epilepsy
  • Gastrointestinal disorders, for example, Crohn's Disease, or irritable bowel syndrome
  • Intellectual disability
  • Missing limbs or partially missing limbs
  • Nervous system condition for example, migraine headaches, Parkinson’s disease, or Multiple sclerosis (MS)
  • Psychiatric condition, for example, bipolar disorder, schizophrenia, PTSD, or major depression

Reasonable Accommodation Notice

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

i Section 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.